Scattered across inboxes and drives
Corrective actions live in email threads, shared drives, and manager desktops. When you need them, nobody can find them.
Employee Files
Build a complete history,
not a trail of missing context.
Verdan centralizes documentation, captures email intake, and preserves audit-ready records — so decisions are grounded in facts, not memory.
Employee File Preview
A complete timeline, not a folder of loose documents.
Verdan organizes documentation by employee, date, source, document type, and approval status so HR can see the full record without chasing managers for context.
The Problem
Your employee files are a
reconstruction project, not a record.
When documentation lives in five different places, owned by five different people, with names like Sarah PIP_FINAL_v3.pdf, SarahPIP-Mar2024.pdf, and PIP-Smith.pdf — you don't have employee files. You have a scavenger hunt.
Missing context and gaps
Documents exist in isolation. There is no timeline, no connected history, and no way to see the full picture for any employee.
Not audit-ready when it counts
When legal, compliance, or leadership needs a complete record, organizations scramble to reconstruct what should already be organized.
How Verdan Solves It
One source of truth for
every employee's documentation history.
Centralized Employee Records
Every corrective action, performance plan, approval, follow-up, and imported email lives in one structured file per employee.
Email Intake
Each organization gets a dedicated intake address, like docs@{yourcompany}.verdanhq.com, where {yourcompany} is replaced with your company slug.
Searchable History
Find any document, employee, date range, tag, or source in seconds. Full-text search keeps subpoena and internal review prep from becoming manual archaeology.
Role-Based Access
Limit file visibility by role, department, and need-to-know access. Employee self-access can be enabled or restricted based on your policy.
Record Controls
Built for the questions HR gets asked after the fact.
Retention rules
Set retention windows by document type so records follow your internal policy and legal hold requirements.
Export-ready files
Export an employee file with documents, timestamps, approval history, and source metadata for counsel or subpoena response.
Redaction workflow
Prepare a shareable copy by redacting sensitive PII while preserving the underlying record and audit history.
The Impact
What changes when your records
are always ready.
OneCentralized file per employee with full history
SecondsTo find any document across your organization
AlwaysAudit-ready without scrambling to assemble records
Stop assembling employee files.
Start having them ready.
See how Verdan builds complete, searchable, audit-ready employee records from day one.